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Absence from Examination

Students who are absent from examinations due to illness must inform the University Registrar as soon as possible and should present a medical certificate within one (1) week of the date of the missed examination.

Students who are absent from examinations due to misreading the timetable or for reasons other than illness, will receive a failing grade and will have to await the next scheduling of the examination. The student will be required to pay the requisite cost for re-sitting examinations.

If a student has to be absent from an examination due to participation in an event or activity approved by the President, it is the student's responsibility to advise the Head of Department and the Examinations Section, in writing at least three (3) weeks prior to the scheduled date of the examination, so that alternative arrangements can be made.

NB: If approved, students will NOT be penalized in the granting of the Class of Award.

Students may withdraw from an examination but must do so in writing addressed to the Vice President – Academic Affairs, copied to the Examinations Section, at least five (5) working days prior to the scheduled date and MUST provide a justifiable reason for the request. The student will be classified as INCOMPLETE and, if the request is granted by the Academic / Examinations Committee, the student will not be penalised in the granting of the class of award. Students who have not officially withdrawn from an examination and who do not sit an examination for which they have been entered will be assigned a failing grade of "E".

Students who are absent from NOT MORE than 50% of examinations to be written due to illness, may on the approval of the VP Academic Affairs, submit course work pieces, for the examinations which were not written. This will be externally examined for the awarded of an Aegrotat Grade of C.


This applies to all irregularities in all written examinations, practical examinations, coursework and projects, tests and assignments at the department level.

Academic misconduct includes the presentation of material as one's own; inappropriate behaviour in an examination or test; non-compliance with examination regulations; assisting another student to gain an advantage by unfair means (aiding and abetting); falsification and fraud and impersonation. Academic misconduct is considered a major offense.

Types of Offenses
  • Plagiarism: This is the unauthorized or unacknowledged use of another's work. A student found guilty of this act, will be reported to the Vice President of Academic Affairs.
  • The impersonating of another student in the writing of examinations, tests, coursework or projects.
  • Obtaining prior knowledge of the contents of an examination question paper and using such knowledge in the examination.
  • Altering of assigned grades after completed work has been evaluated, for the purpose of academic credit.
  • Directly or indirectly receiving from or giving assistance to another student or use any other student's script during the examination.
  • Collaborating with another student either orally or in writing during the examination.
  • Commencing to answer the examination paper before the official start time of the examination OR continuing to write after the official stop time of the examination.

If a student is suspected of cheating, the student will be warned by the Chief Invigilator that the matter will be reported to the Registrar and the student will be allowed to continue the examination. The matter will then be taken to the Academic Board to determine the course of action to be taken.

If students are found with course materials while writing an examination it will be considered a breach of the examination regulations and deemed as an attempt to cheat. Cheating will be reported by the invigilator to the Examinations Coordinator who will then report the matter to the Vice President of Academic Affairs as soon as the examination is completed. At the earliest time, the Vice President will interview the student to ascertain the nature of the irregularity. If a student is found to be guilty of cheating the requisite punishment will be applied and the result of the examination deemed null and void.

Students are permitted to appeal decisions taken against them within two (2) weeks of the date of the decision. This is to be communicated in writing to the Vice President of Academic Affairs and copied to the University Registrar. Read More